Clerk and Finance Officer’s report for 2019 to 2020 Financial Year Neil Dalton
As clerk and responsible financial officer I am grateful to our councillors for their support and encouragement. The councillors themselves undertake a great deal of work both in the foreground and in the background and once again have not claimed any expenses for so doing. I am also very grateful that, although these are difficult times for us all, the chair and vice-chair have agreed to stay in post. The council has agreed to support in the 2020 to 2021 financial year the work of the “Welly Angels” a voluntary group set up to assist those in need, and this support will continue into the foreseeable future. We continue to be financially sound and £11418.92 was brought forward into this financial year and the end of year balance was£12335.10. This slight increase creates a healthy balance and accounts for the effects of inflation. The precept for an average band D house remained static at £20.02. Under transparency rules items of expenditure over £100, excluding salary, have been included in all minutes and are available below. The council continues to have no loans or other borrowings. All expenditure and income have been processed online and therefore no cheque or cash payments have been made. As a council with receipts and expenditure under £25000 we are exempt from a full external audit by PKF Littlejohn although all such authorities are subject to ad hoc audits. Our finances are subject however to a full internal audit by an independent auditor and both the report and the ledgers are available for public inspection on request to the clerk. Finally, our thanks go to the manager and the staff at the Beambridge Inn for their very generous hosting of our monthly meetings and the Annual Parish meeting. The council has again incurred no running costs for the year, with the exception of the clerk and financial officer’s salary.
I am very much aware that even when we cannot meet face-to-face as a council the work which goes on behind the scenes is a testimony to the commitment of your, and indeed my, parish councillors. Thanks go to them through our very hard-working and dedicated chairman, John Greenshields.
Please notethat under the present circumstances in 2020 to 2021 the council has temporarily moved away from monthly meetings and adopted a standard frequency, which is three per year, plus the Annual Meeting. These are organised as “normally” as possible and recorded as full meetings, although carried out “remotely”. In addition weekly notes are circulated and appropriate action agreed, taken and minuted. The council will return to the normal meeting schedule as circumstances permit. I would like to remind parishioners that agendas, minutes or financial summaries can be emailed regularly on request and that even in these times of social distancing you still very much have a voice.
From the Chair of Wellington Without Parish Council annual report
These are unprecedented times , but most of us are lucky in the fact that we live in the countryside and can get out to exercise. We were all saddened by the news of the Death of Mike James from Stallards and our sympathies go out to his Family.
The council has now received a quantity of foot path signs and about half have been put up the rest will go up after the lockdown, it has to be noted that our foot paths have had double if not more usage, this has put pressure on foot path furniture, such as stiles and benches which will need to be looked at from a safety perspective in the future. We have been actively supporting the “Welly Angels” who are a group that have been helping in the community by delivering essentials to vulnerable residents in our Parish, our Clerk has been helping them with PPE and other items paid for from our emergency fund.
Although the council have been having “virtual” monthly meetings we have still been considering and commenting on Parish planning applications and other matters, and our web site is updated regularly. The events planned at the Monument are on hold now but the builders are still working up there so hopefully the renovation will be finished on time.
I would like to thank the Beambridge Hotel for letting us use their meeting room and PCSO Vicky Hendeson for our Police updates , and of course all our Councillors for giving their time , but most of all to our Clerk Neil who keeps us all in line.
Please all stay safe, and I know we will get back to normal, we must all think of and thank all who are working in the NHS and care sector.
Agenda for the Annual Council Meeting on May 18th
In the present circumstances meetings which the public are entitled to be involved in (in varying “remote” formats perhaps!) will be held in May, August, November and March. If any parishioner wishes to receive agendas and minutes, or appropriate information at other times, please inform the clerk at email@example.com ring 01823 665649. Formal face-to-face meetings are not being held at present but the work of the council continuesAgenda for the Annual Council meeting
Please note that Councillors Greenshields and Lane have accepted reappointment as Chair and Vice-Chair respectively.
2 Matters arising from previous minutes or actions
[a] Insurance (
[b] Pensions Regulations
3 Police Liaison
[a] Speedwatch at Ford Street
[b] Police report (
4 Planning and Development
[a] planning applications
[b] Footpath signage
5 Transactions and ledger balance
[a] VAT reimbursement
[b] Bank Statement
[c] Internal audit
[d] Financial statements
[e] Public Inspection period for the accounts.
[f] Audited accounts
6 “Welly Angels” Coronavirus support group
7 Reports from Chair
Please email or phone comments through to me and the other councillors for inclusion in the minutes if you wish.
Agenda for the Annual Parish Meeting on May 18th
Agenda for the Annual Parish Meeting
2 Matters arising from the previous minutes
3 Chair’s Annual Report
4 Financial statements by the responsible financial officer
5 Public Inspection period for the accounts.Copies are available but a small charge may be levied to cover the cost of printing
6 Audited accounts
Item 1:The chair disclosed an interest in an item of expenditure
Item 2:Minutes of the January meeting were approved and signed by the Chair as a true record.
Item 3:Matters arising from the previous minutes and items of interest.
[a] Councillor Hapgood outlined local problems with the course of the unitary authority discussions and a decision may ultimately be made by the Secretary of State.
[b] Arrangements are in hand to address the spread of Corvid-19, but the advice needs action to follow, and rural areas seem to be missing out.
[c] The chair identified issues for some residents in accessing supermarkets or deliveries. Some local assistance has been offered by residents.
[d] Councillor Hapgood mentioned that county level contingencies needed to filter down to local level and he is happy to be contacted with regard to any planning issues.
[f] The planning application at Houndsville 44/19/0018 has been withdrawn
Item 4:Police Liaison
[a] Police Horse “Wellington” was named on March 5th at a ceremony attended by the Chair
Item 5: Planning, Infrastructure and Development
[a] A new parish footpath handyman has been appointed. Eight fingerposts have been erected and it was agreed to pay from the CIL budget. A cheque was signed. ACTION: Clerk to forward the cheque, and contact the county liaison officer DONE
[b] Districtwide Design Guide – A public consultation is now underway for Somerset West and Taunton until March 30th . The link is https://yoursay.somersetwestandtaunton.gov.uk/design-guide/districtwide-design-guide/
[c] Signpost renovation. Due to County Council cutbacks cast-iron finger posts will no longer be maintained. The parish council has agreed to consider funding maintenance if budgets allow. There are four in the parish including one at Ford Street which is maintained by a local resident.
[d] Hedges at Pleamore Cross are obstructing vision for road users. Residents are requested to maintain these. The Highways department is concerned at the impact it may have on drivers and is within its right to address the issue at cost to residents.
[e] Condition of the willow sheep at Kingfishers The Chair will contact the AONB to liaise with Kingfishers and to seek some financial support. Thanks are extended to Kingfisher Packaging for their generous “hosting” and offering to fund repairs.
[f] Application 44/20/0008 at Chelston Park Nursing Home. OnlIne consultation ends April 3rd .It was agreed to make no submission.
[g] The refusal of application 44/19/0023 at the Holywell Inn was noted.
Item 6:Financial Issues
[a] A spreadsheet was presented to the council with all transactions for the year and all items of expenditure over £100 identified,
[b] Ledger and Bank balance. After deduction of this month’s expenditure the balance will be £12358.74 which is approximately £900 in credit compared to last year
[b] Internal audit: appointment of auditor Charles Greenow. The auditor was pleased to accept the commission and papers will be passed to him after account closure on March 31st
[c] Clerk’s salary and administration allowance were signed for BACS payment. Clerk to undertake transfer inc PAY DONE
[d] Invoices from J Greenshields and J Pike were approved and paid by cheque (fingerpost repair and replacement) Clerk to arrange payment DONE
Item 7:There were no other matters arising
Item 8: Matters of Report.
[a] Chair’s report
[i] There were no other significant matters to report
[b] Councillors’ reports
[i] Coronavirus and local issues. It was noted that some help groups had been set-up in the locality. It was agreed that an “emergency” budget of £500 would be allocated to assist if needed. Councillors are requested to ascertain need if it arises and email all other councillors before offering financial help. This amount and expenditure will be kept under review.
[ii] Apparently there are no dogs at Beacon Lane although it is occupied. It was agreed that no further action would be undertaken at present.
[iii] A village Volunteer scheme has been suggested by a local resident to help those in need in the present circumstances. The clerk will forward emails.
[iv] Councillor Lane reported the cancellation of the residents’ meeting at Ford Street and the postponement of speedwatch sessions.
[c] Clerk’s report
[i] Two new people have volunteered to help with speedwatch at Ford Street, including one from Wellington.
[ii] Speedwatch liaison meeting on the 13th Feb with the police. The clerk, in his capacity as the Ford Street coordinator, attended and a certificate and pin badges were presented.
[iii] The details forwarded to the council from a local fencing company will be kept on record should their services be needed.
[iv] Dormant assets. The Treasury has issued a policy consultation in which the Government is proposing to expand the dormant assets scheme to include a wider tranche of otherwise idle assets which may be put to better use for good causes. Consultation at national level is being undertaken. Our council has no dormant assets.
[v] Planning application and decisions are no longer to be emailed due to unresolved IT issues at SW and T council. The clerk will search the weekly list every Friday.
[vi] Annual meeting date. It was agreed that in the present circumstances all communication will be by email and meetings cancelled. The public meeting in May will also be cancelled or postponed should the health issues still be extant.Clerk to design poster and forward to councillorsDONE and attached to this document
All future meetings have been cancelled until further notice. Should issues arise please email firstname.lastname@example.org advice or assistance
In the light of present issues our April meeting has been cancelled, and subsequent meetings, including the May public meeting are also in question. Our work continues, but by phone or email. Please contact your local parish councillor or those below should you require advice on usual matters, or the clerk if you wish to be placed on our email list.
Clerk: Neil Dalton at email@example.com
Chairman: John Greenshields at firstname.lastname@example.org
Vice-chairman: Roger Lane email@example.com
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Use the NHS 111 online coronavirus service if
Only call 111 if you cannot get help online.